Lets face it. One of the offshoots of having a humongous inbox size limit is that sometimes you’ll be too lazy to delete those spammy messages and archive those messages that you’ve already read. After almost two years of having my Gmail account open, I realized my inbox already says it already has 20,000 unread messages in my inbox. Yes, you read that right: unread. That doesn’t include messages I’ve already read, and those already sent to archive (taken out of “inbox” view).
Sometimes I forget to click the “report spam” button. Sometimes I don’t click on a message because I can understand the content from the preview snippet itself. And yes, sometimes I get too lazy.
Depending on your email habits you might also have a problem with maintaining such a big inbox. However, it would be near impossible to clean up an inbox with 20,000 unread entries. Now the drastic approach here is move everything away from sight, into Archive view. This way, nothing is deleted (that’s the point with having a humongous inbox, right?), and I can still search for my messages by keyword.
Here’s a simple four-step way to doing this.
First, select all the messages currently on-screen by clicking the “All” selection option either above or below the message list.
Gmail will now tick the checkbox on all the messages currently on screen. However, you might still have thousands not covered by the current view. Gmail will ask you if you want to select all the conversations, including those out of view.
Click the link, and Gmail will now select everything, including message threads outside of the current screen.
Next step would be to click the “Archive” button to send all the selected conversations outside of “Inbox view.”
Wait, that’s just three steps, not four! I guess the fourth step would be to repeat the sequence regularly for maintenance, or whenever you get overwhelmed by thousands of messages in your inbox.